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Change of Grade Process

The purpose of this memorandum is to establish guidelines for change of grade and associated deadline and thereby facilitating timely progress to degree completion and compliance with financial aid requirements that all courses taken contribute to degree completion. This policy is intended to reflect the University's commitment to the student success goals and the requirements of New York State’s Regulations of the Commissioner of Education.

Application for a change of grade, assigned by a member of the faculty, may be made at any time within one year from the end of the semester in which the course was taken. Either the student or the instructor may make this request according to campus procedure. The procedures outlined below apply to the change of passing letter grades, PEN, F, FIN, WU. Grades cannot be changed once a student has graduated and their academic record is closed.

Change of Final Grade

Faculty members who initiate such a change must file a Change of Grade Form in CUNYfirst, including the reason for the change. Grade change requests over one academic year requires approval as defined by the campus.

Change of INC to Administrative FIN

Campus Registrar assigns the grade of FIN when an INC (Incomplete) remains unresolved one academic year following the semester in which the course was taken.

Incompletes unresolved in the above-mentioned time period will become FIN in students’ records.

  1. The student or the instructor may appeal this administrative action or request for an extension as defined by the campus.

  2. Appeals, if permitted by the campus, must be filed within thirty calendar days of FIN grade assignment in CUNYfirst (excluding faculty annual leave period).

Student Final Grade Appeal for grades other than INC, FIN, PEN

Students are strongly encouraged to first communicate with the professor of the course. If that conversation does not remedy the situation, or if students choose to not follow that route, then students who think that a final grade was issued erroneously may file a grade appeal using campus appeal process and deadline.

The complete memorandum for the CUNY Uniform Grade Symbols and Guidelines may be found here.